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Patient Access Representative-Intermediate

Patient Care
School of Medicine
23000414 Requisition #

Job Summary:

This position is currently a work from home position, in a high-volume Inbound call center. Candidates will be required to identify and handle a variety of routine to complex patient inquiries or request while providing a high level of service. The Onboarding/Training program will occur both remotely and in the office over a period of 6-8 weeks. Access Specialist may be required to work in office at least twice a year or as needed.

Job Duties:

  1. Responsible for handling a high volume of patient and clinical business calls averaging 60-65 calls per day.

  2. Provide an exceptional and positive patient experience to every caller, striving for patient loyalty and confidence in accordance with UT Health Patient Experience program.

  3. Complete registration of new patients which includes obtaining complete and accurate patient demographics, including entering and verification of subscriber insurance information.

  4. Schedule appointments for new and existing patients following clinic scheduling guidelines and protocols.

  5. Assists patients with any questions, concerns, medication refill request or sending messages to appropriate provider or clinical staff.

  6. Assigned to service calls for a primary and at least 1 additional clinic.

  7. Perform after hour duties and responsibilities to assist patients with urgent medical or health concerns.

  8. Completes outbound calls, adhering to processes and procedures of those assignments.

  9. Meet or exceed UT Health metrics for contact center performance standards, with a focus on quality, accuracy, and timeliness of every call.

  10. Maintain call quality assessment scores of 95% - 100% consistently.

  11. Demonstrate professional demeanor in appearance and behavior in all work-related interactions, whether in person or virtual.

  12. Participate in ongoing technical, customer service, and other training to continually improve skills.

  13. Contributes to training plan for call center agents and Access Call Center improvement initiatives.

  14. 1st level contact for escalated patient issues, exercising conflict resolution skills

  15. Adapts to ongoing operational or changes based on business needs.

  16. Responsible for complying with all clinical policies and procedures and HIPAA compliance.

  17. Meets or exceeds time and attendance expectations as defined in UT Health Attendance Policies.

  18. Performs other duties as assigned.


High school diploma or equivalent


One (1) year of customer service experience and one (1) year of experience in a healthcare and/or clinical setting environment

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical- UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision- Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Life Employees receive $40,000 of group term life insurance and $40,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Retirement- Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off- A generous leave program offers multiple paid leave options:

Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.

Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.

Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.

Holidays: 12 set paid holidays each year plus three floating holidays, which can be used anytime during the fiscal year.

FSAs- Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.


Discounts- Employees enjoy a range of discounts on services, tickets, and gym membership.

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status.

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