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Supervisor, SPS Center Specialist

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Business Professionals
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Vice President and CFO
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21000570 Requisition #

Job Summary:

The Sponsored Programs Support Center Specialist - Supervisor directs and supervises a team of Specialists serving operations of the Sponsored Programs Support Center and effectively assigns and manages pre- and post-award management activities. This position leads and manages the assigned departmental/unit sponsored programs operations by ensuring all activities are aligned to the strategic priorities set by research leadership, as it relates to policy interpretation, and review of business processes on behalf of the assigned department/units. The Support Center Specialist - Supervisor is critical to supporting and enhancing UT Health SA's research and sponsored programs mission.

 

Job Duties:

  1. Authorizes activities related to proposal submission, coordinates contract negotiation with the Office of Sponsored Programs, and/or award setup on behalf of the assigned department/unit.
  2. Ensures the end-to-end execution of pre-award administration including proposal drafting, development, review, submission through the oversight of a team of support center pre-award specialists.
  3. Provides guidance on proposals, which includes formulating strategies and leverages existing resources; functions with a high degree of autonomy.
  4. Supports PIs in understanding of sponsored program administration, policies, and compliance on an ongoing basis.
  5. Directs effective proposal management and guidance as it relates to complex and large multi-project applications.
  6. Supervises a team of support center pre-award specialists serving as liaisons between departments/ principal investigators that have sponsored program activity to ensure departmental/unit compliance with institutional policies, procedures, and protocols.
  7. Provides operational direction to the support center pre-award specialist team. Train, coach and develop team members to maintain trusted advisory relationships with sponsored programs community and other key stakeholders to enhance service experience. 
  8. Offers policy and procedure interpretation to departments/units and directs the preparation of proposal submissions to federal and sponsoring agencies.
  9. Directs and facilitates service-oriented training and outreach to communicate and advise on policies and procedures related to support center pre-award sponsored program administration operations.
  10. Oversees post-award operations by providing input on strategic priorities and ensuring priorities are being followed, interpreting policies, and reviewing business processes related to financial compliance, reporting, audit, and/or award closeouts on behalf of the assigned department/units.
  11. Supervises a team of post-award support staff serving as liaisons between departments/ principal investigators that have sponsored program activity and the Office of Sponsored Programs (OSP) to ensure departmental compliance with institutional policies, procedures, and protocols.
  12. Offers guidance to faculty and administrators to ensure that sponsored research and sponsored programs are compliant with institutional, sponsor, and federal guidelines.
  13. Provides direct oversight of support staff post-award specialist team. Train, coach and develop team members to maintain trusted advisory relationships with the sponsored programs community and other key stakeholders to enhance service experience. 
  14. Implements, and evaluates all support staff post-award research administration operational policies and procedures including financial, administrative, staffing, and compliance.
  15. Evaluates reporting and data analysis, including historical trends, future projections, and burn rates, of the assigned departmental/units.
  16. Provides recommendations regarding the support center post-award process improvement opportunities related to financial and technical reporting, effort certification, expenditure monitoring, and project closeout.
  17. Conducts specialized training activities related to post-award administration; leads initiatives to improve business processes related to the conduct of sponsored programs.

 

Education:

Bachelor's degree is required.

 

Experience:

Five (5) years of sponsored programs administration experience is required. 

 

Preferred:

Certified Research Administrator (CRA)

Pre-Award (CPRA) certification

Master’s degree preferred.

 

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status.

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