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Research Coordinator-Biggs Institute

📁
Research
💼
School of Medicine
📅
21001104 Requisition #

Job Summary
In this role, research coordinator will primarily provide administrative support in arranging tissue (brain) donations for the Glenn Biggs Institute for Alzheimer’s & Neurodegenerative Disease (Biggs Institute) Brain Bank. Under general supervision and through hands-on training, research coordinator will work with potential donors and their families to answer questions related to the donation process and register participants. Following the donor’s death, coordinator will work with pathologist assistants, dieners and the brain bank team to ensure body transportation, facility accessibility and brain autopsy (coordinator does not participate in procedure) are performed in a timely manner. Subsequently, coordinator will serve as a liaison to the family, including facilitating family interviews. This research coordinator position is an integral and vital role in the Biggs Institute Brain Bank’s mission to provide answers and clarity, through neuropathological assessment, to families affected by neurodegenerative disorders. Additional responsibilities include accessing electronic health record systems, performing data collection/entry, organizing records and documentation, managing a research database, assisting in scheduling, and ordering items for the laboratory.

Knowledge, Skills and Abilities

  • Ability to handle time-sensitive duties expeditiously, including occasionally outside of typical business hours.
  • Knowledge in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects.
  • Working knowledge with electronic health record systems and familiarity with medical terminology.
  • Proficient in using Microsoft Office (Word, Excel, PowerPoint) and databases as well as digital literacy/proficiency for learning new software programs.

Job Duties

  1. Manages telephone line and multi-user outlook email account for the brain bank.
  2. Discusses brain donation process, answers questions, and provides interested participants with registration materials.
  3. Coordinates with nursing homes, hospice centers, funeral homes, mortuaries, and medical facilities to facilitate brain donation arrangements immediately before and/or after the donor’s death.
  4. Identifies a brain bank representative (pathologist, pathologist’s assistant or diener) to perform brain autopsy, and provides representative with all relevant donor and arrangement details.
  5. Receives and facilitates payment of invoices from third-party vendors related to autopsy arrangements.
  6. Schedules family interviews with the next-of-kin and brain bank team to obtain clinical history.
  7. Identifies and procures external medical records of brain donors through medical record release.
  8. Communicates with next-of-kin and families on behalf of the brain bank team, including sharing neuropathology report and letters.
  9. Abstracts medical and research data from forms and electronic health records for neuropathological research.
  10. Schedules clinicopathological conferences and laboratory meetings, orders items for the Biggs Institute Brain Bank and performs all other duties as assigned.

Education
Bachelor’s in a related field is required.

Experience
Three (3) years of progressive experience in research administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.
 

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status.

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