Employee Login

Office Manager

📁
Business Professionals
💼
School of Medicine
📅
21000508 Requisition #

Job Summary:

Manages administrative activities and procedures to ensure staff, equipment, supplies, and other resources are used effectively and economically. Supports department leaders to carry out office administration policies, programs, and activities that minimize disruptions to normal operations.

Job Duties:

  1. Organizes and directs office services and day-to-day operations and procedures to include budgeting, preparation of reports, mail services, records management, facilities management, and other administrative/clerical services as assigned.
  2. Coordinates and completes related human resources activities for recruitment and hiring of new faculty and staff.
  3. Oversees reporting of automated and manual timecard transactions.
  4. Provides human resources support for department(s) or designated area(s) and acts as departmental liaison to Payroll, Human Resources, or other service centers.
  5. Maintains and coordinates personnel record keeping and transactions for the department including staff recruitment, appointments, status changes, special leave requests, terminations, attendance records and department performance evaluations.
  6. Manages and coordinates the activities of office personnel by determining work procedures and assigning duties.
  7. Serves as a liaison between staff and departments to coordinate and provide overall continuity of staff activities.
  8. Reviews work for exactness, neatness, and conformance to policies. Performs all other duties as assigned.

Knowledge, Skills and Abilities:

  • Managerial/Supervisory: Ability to plan, assign, delegate and/or supervise the work of others.
  • Knowledge: Demonstrated knowledge with administrative processes.
  • Proficiency with Microsoft Word, Excel, PowerPoint, Internet Explorer, and Outlook.
  • Confidentiality: Ability to process and handle confidential information with discretion.
  • Organizational Skills: Excellent organizational, prioritization, time, and project management abilities.
  • Communication: Excellent written, verbal, and interpersonal communications skills.
  • Ability to establish and maintain effective working relationships

Education:

Bachelor's degree required is required.

Experience:

Five (5) years administrative experience is required. Additional education beyond the minimum required may be substituted in lieu of experience.

Supervisory Requirements:

Has the authority to direct the work of others, hire or fire employees, or provide recommendations as to the hiring, firing, advancement, promotion, or any other change of status of other employee.

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status.

Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions

Similar Listings

School of Medicine

San Antonio

📁 Business Professionals

Requisition #: 21000604

Human Resources

San Antonio

📁 Business Professionals

Requisition #: 21000595

Human Resources

San Antonio

📁 Business Professionals

Requisition #: 21000658