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Grants & Contracts Specialist-Associate

Business Professionals
Vice President and CFO
19000237 Requisition #
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Job Summary:

This is an entry-level position in the Office of Sponsored Programs’ (OSP) pre-award division.  Searches for funding opportunities, reviews and interprets, promotes, and distributes information regarding research funding.  Prepares and presents funding information workshops.  Interprets university, governmental and private sponsor policies and procedures with respect to proposal submissions and compliance issues, and advises faculty and staff regarding these policies and procedures.  Preliminary reviewer of grant proposals, requests for supplemental information, and annual progress reports. 


 Job Duties:

1. Serve as the first point of contact for the university in the Office of Sponsored Programs for pre-award matters.  Advise faculty and staff regarding instructions, policies and procedures, and electronic submission processes for applications.  Maintain pre-award proposal files: follow up with faculty on funding decisions for past submissions to keep pending files up-to-date and dispose of old files for unfunded submissions.

2. Review, process, and submit NIH Just-In-Time and other information requests prior to award, and annual NIH progress reports for multi-year grants.  Troubleshoot as needed to assist faculty and staff in accessing electronic system for report preparation and submission.

3. Manage the OSP Listserv and SPIN/GENIUS systems to facilitate searching and publicizing pertinent funding opportunity announcements to the campus community at large as well as on an individual basis.  Review funding opportunity announcements, compose and disseminate correspondence regarding pertinent funding and policy information to campus community via Listserv.  Assist faculty and staff individually as appropriate in conducting personalized funding searches via SPIN and other relevant grant databases.  Manage creation of SPIN/GENIUS user accounts for personalized funding searches.

4. Review grant proposals for accuracy and compliance with the policies, provisions, and contractual terms as required by the HSC and Sponsor.  Review pre-award budgets, making sure that all applicable internal and external requirements have been met.

5. Schedule, prepare, and present funding information at workshops and other duties as assigned.



Bachelor’s degree.


Grant and contract proposals and research funding.



Preferred Qualifications:

Experience in agreement negotiations, clinical research administration/management and/or sponsored programs.

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status.

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