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Assistant Registrar

Academic Programs
VP Academic Fac & Studt Afs
23000834 Requisition #

Job Summary:

Under direct supervision, oversees the creation, updating, and maintenance of course and class data. Reviews course and class additions and changes submitted by schools. Ensures data is accurate and updated in a timely fashion. Understands the impact of changes to courses and classes based on semester, time of year, and type of change and relay those impacts. This is a hybrid role (working in-office and remotely).

Job Duties:

  1. Maintains and updates the student database and student academic files in the registrar’s office. Makes informed updates and changes based on understanding of relationships and impacts. Analyzes problems related to enrollment and grading and updates course and class data appropriately.
  2. Assists with organizing and initiating all student course registrations.
  3. Prepares and verifies the accuracy of transcripts and transcript assessments, attendance, and grades during the process of maintaining and recording all student status changes.
  4. Organizes or assists with outside events such as new student orientation.
  5. Provide consultation & support to members of various departments regarding transcript questions that are student specific.
  6. Maintain student files and ensure confidentiality of information and prepare appropriate dispatch progress reports according to FERPA guidelines.
  7. Performs all other duties as assigned.


Bachelors degree is required.


Five (5) years experience in academic administration is required.

PeopleSoft and SharePoint experience preferred, not required.


Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical- UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision- Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Life Employees receive $40,000 of group term life insurance and $40,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Retirement- Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off- A generous leave program offers multiple paid leave options:

Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.

Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.

Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.

Holidays: 12 set paid holidays each year plus three floating holidays, which can be used anytime during the fiscal year.

FSAs- Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.


Discounts- Employees enjoy a range of discounts on services, tickets, and gym membership.

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status.

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