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Assistant Director, Academic Program

Academic Programs
Vice President for Research
23000492 Requisition #


Job Summary:

Assist executive leadership with oversight of an academic Campus/Center/Program.

As part of the Office of Postdoctoral Affairs team, within the Office of the Vice President for Research at UT Health San Antonio, that provides support to postdoctoral research fellows, the incumbent will manage various aspects of programming to include career and professional development, recruitment, outreach & retention.

Prior experience in career development programming, with some experience with recruitment activities are preferred. Experience advising postdocs is a plus. Some data management and/or statistical analysis skills are required.


Job Duties:

  1. Collaborates with the Director to promote necessary communication and interactions for maintaining administrative effectiveness and programmatic continuity.
  2. Assists the Director with the implementation of policies, procedures, and guidelines of the program as well as collecting, evaluating, and submission of programmatic data and assessments.
  3. Coordinates and oversee activities within the program to include new postdoc orientation, committee meetings and program reviews.
  4. Collaborates internally and externally to provide professional development and non-academic skills training for postdocs (“Developing Your IDP” workshops, “Career Exploration” Workshops, etc.)
  5. Organizes and participates in existing and recurring OPA programs (F-Troop, Primer, Entering Mentoring), and events (San Antonio Postdoctoral Research Forum, Pathways to Careers in Science)
  6. Develops annual plan for OPA programs that is measurable and can be tracked; assists with establishing new initiatives to enhance experience and well-being of postdoctoral research fellows at institution
  7. Provides administrative support for, and oversees institutionally-mandated programs: (i) Rigor and Reproducibility Workshops; and (ii) Responsible Conduct of Research (monthly Spotlight on Research Integrity Series)
  8. Manages recruitment programming (e.g., develop new programs such as an annual postdoc recruitment event); identify and assist with establishment of  best practices in postdoc recruitment at institution
  9. Maintains all data associated with major and new OPA initiatives
  10. Conducts exit interviews with postdoctoral research fellows
  11. Creates content and maintains OPA webpages and social media; creates printed and electronic materials for OPA events and activities
  12. Participates in annual meetings of national organizations that involve postdocs and postdoctoral training - National Postdoctoral Association, American Association of Medical Colleges (AAMC) GREAT, SACNAS, ABRCMS, etc.)
  13. Performs all other duties as assigned.



Bachelor's degree in Business Administration, health education, public health, community health, or related field is required.



Five (5) years of job related experience in selected subject area to include at least two (2) years of supervisory experience is required.

Minimum three (3) years’ experience with Master’s degree (required) to include (2) years of supervisory experience; one (1) year experience required with a PhD (preferred) to include (2) years of supervisory experience.



Master's or PhD degree in biomedical sciences or behavioral sciences is strongly preferred.

Strong project management, organizational, time management and decision-making skills.

Previous work experience in a university research environment.

Experience in programming for postdocs (preferred); experience advising postdocs and data management and/or statistical analysis skills are pluses.


Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical- UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision- Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Life Employees receive $40,000 of group term life insurance and $40,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Retirement- Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off- A generous leave program offers multiple paid leave options:

Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.

Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.

Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.

Holidays: 12 set paid holidays each year plus three floating holidays, which can be used anytime during the fiscal year.

FSAs- Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.


Discounts- Employees enjoy a range of discounts on services, tickets, and gym membership.

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status.

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