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Assistant Buyer

📁
Business Professionals
💼
Vice President and CFO
📅
20001410 Requisition #

Job Summary:

Under direct supervision, responsible for providing secretarial, administrative and buyer support to management staff and buyers. Assists with general routine work while providing department support and services.

Job Duties:

  1. Provides day-to-day administrative support by providing customer service, preparing reports, completing data entry, imaging purchase order documents, and maintaining records.
  2. Enters suppliers into database as requested by departments or buying staff.
  3. Assists Buyers in the execution of all buying related activities, including creating and placing merchandise orders, monitoring and tracking order details and communicating any order revisions to suppliers and corresponding departments and requisitioning assignment entry in PeopleSoft.
  4. Places orders for smaller purchases via procard as requested.
  5. Mails out all DEA orders to vendors as requested by buying staff and any other correspondence or packages using E-Ship Global.
  6. Handles all changes and/or cancellations to all Jaggaer/Direct Connect orders.
  7. Runs query for all product Recall notices and forwards to Environmental Health & Safety for handling.
  8. Processes Facilities Management SRFs and RAPs for repairs at food service locations throughout the Institution.
  9. Generates departmental purchase orders and payment requests for supplies/services by suppliers.
  10. Maintains departmental inventory of office supplies.
  11. Records all employee leave requests on leave calendar.

Education:

High school diploma or GED is required.

Experience:

Thee (3) years of experience is required.

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, national origin, age, sexual orientation, disability, or veteran status.

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