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Academic Programs Coordinator (BSMS/PhD)

Academic Programs
School of Health Professions
23001740 Requisition #

Job Summary:

Under direct supervision, responsible for providing administrative support for the department's academic mission while ensuring compliance with standards set by internal and external regulating bodies. Facilitates and coordinates various academic activities, maintains records, databases, provides curriculum information, manages the application process, and maintains documentation for continued accreditation. May work in coordination with the Program Director and serve as a primary resource for students/residents/fellows.

Job Duties:

1.     Provides complex administrative and clerical support including all routine correspondence, mailing, scanning, faxing, and copying and maintaining filing system.

2.     Prepares complex reports, correspondence, and presentations.

3.     Answers phone calls and responds to inquiries.

4.     Manages calendars, schedules and coordinates meetings, appointments and travel arrangements as assigned.

5.     Maintains office supplies for the department.

6.     Facilitates and coordinates academic programs, conferences, and schedules.

7.     Manages program application process and assists in screening of applicants for the fellowship program.

8.     Schedules Interviews with faculty and staff and arranges travel for fellowship applicants.

9.     Maintains records and databases for all fellowship related materials and the coordination of medical certifications, licensure, and professional medical liability for Fellows.

10.  Oversees and coordinates student registration, class schedules, room reservations, teaching materials, grade reporting, and scheduling exams.

11.  Coordinates weekly meetings including room reservations, food, speakers, and sign in sheets.

12.  Performs all other duties as assigned.


Associate's degree is required.

Will accept experience in lieu of education.


Five (5) years’ experience in academic administration is required; may require specific experience in curriculum development.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical- UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision- Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Life Employees receive $40,000 of group term life insurance and $40,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Retirement- Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off- A generous leave program offers multiple paid leave options:

Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.

Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.

Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.

Holidays: 12 set paid holidays each year plus three floating holidays, which can be used anytime during the fiscal year.

FSAs- Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.


Discounts- Employees enjoy a range of discounts on services, tickets, and gym membership.

UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

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